Office Manager & HR Assistant

The Role:

We are looking for an Office Manager & HR Assistant to join our team to organize and coordinate administrative duties and office procedures.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

A successful Office Manager & HR Assistant will act as the point of contact for all employees, providing administrative support and managing their queries.

 

Responsibilities

Administrative support:

• Manage contract and price negotiations with office vendors and service providers

• Process employees’ requests and provide relevant information

• Arrange travel and accommodations

• Maintain the office condition and arrange necessary repairs

• Manage office supplies stock and place orders

• Book and arrange meeting rooms as required

• Coordinate with IT department on all office equipment

• Provide general support to visitors

• Handling incoming/outgoing mail shipments

• Manage office General and Administrative budget, ensure accurate and timely reporting

 

HR support:

• Assisting in the New Hire Application Process – pre-screening and testing applicants; notifying existing staff of internal opportunities, interview scheduling, and applicant correspondence;

• Assist in the onboarding process for new hires

• Partner with HR to update and maintain office policies as necessary

• Assist in payroll preparation by providing relevant data, like vacation and sick leaves

• Plan in-house or off-site activities, like parties, celebrations, and conferences; Schedule in-house and external events

 

Requirements:

• Proven work experience in a similar role

• Experience with office management software like MS Office (MS Excel and MS Word, specifically)

• Strong organization skills with a problem-solving attitude

• Fluent spoken and written English for international communication

• Excellent communication skills

• Attention to detail

 

In order to apply, please send your CV and Cover letter to recruitment@adventgroup.net

 

Only shortlisted candidates will be selected.